IEP Deadlines: The Dates Every Case Manager Must Track
The core IEP deadlines every case manager needs to track are the annual review (due within 365 days of the last IEP), the triennial reevaluation (due within 3 years, or sooner if requested), and the progress report cycle (aligned with the district's report card schedule). Missing any of these creates a procedural compliance violation.
IEP compliance dates aren't just administrative housekeeping — a missed deadline is a procedural violation that can trigger a complaint even when the actual instruction a student received was appropriate. These are the dates worth tracking closely.
The annual review
The IEP must be reviewed and, if needed, revised at least once every 365 days from the date of the last IEP meeting — not the school year, the actual date. This is the deadline most teams already track, but it's worth double-checking that the tracked date is the meeting date, not the date the paperwork was finalized, since those can drift apart.
The triennial reevaluation
A full reevaluation is required at least once every 3 years unless the school and parent agree it isn't needed. Because this deadline is easy to lose track of across a 3-year span, it's worth flagging it a full semester in advance so there's time to schedule testing, gather input from related service providers, and hold the eligibility meeting before the deadline arrives.
Progress report cycles
Parents must be informed of their child's progress toward IEP goals at least as often as report cards go out to all students — this is a floor, not a suggestion, and some districts require more frequent updates for students with more intensive needs. Missing a progress report cycle is one of the more common, avoidable compliance gaps.
Building a tracking system that actually works
The most reliable systems track dates at the individual student level, not just a shared team calendar — because a missed deadline for one student out of a 25-student caseload is easy for a general reminder system to bury. Flag each date at least 30-60 days in advance so there's real time to schedule the meeting, not just enough time to notice it's already overdue.
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